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FastTrak Hits A Grand Slam In Boston!

June 25, 2009 By Editor

Boston FastTrak, June 23-25, 2009

Hi everyone! We just wrapped up our first FastTrak for 2009 and it was one to remember. Please read on to see why it's always safe to have a back-up plan‚ or two‚ for your next event!

Hotel/Meeting Planning:

This was our third year at the Battery March Conference Center located on the 2nd floor of the Hilton Boston/Financial District.

We have continued to return to this location because of the reasonable cost and excellent staff. We have been fortunate to continue to work with the same Conference & Event Planning Manager the past three years.

We house our attendees in the Hilton because of the accessibility to the conference center and its location in the city. We are only a few blocks from Faneuil Hall Market Place and within walking distance to the North End.

Hosted Evening Event:

For our Tuesday-night hosted event, we wanted to do something a little different.  I worked with MC²'s Boston office to secure a tour of Fenway Park, use of the batting cages and possibly wrap up the tour with dinner and drinks at the Bleacher Bar (which is a traditional Fenway Park bar/restaurant that looks over the field). It sounded like the perfect Boston experience.

But then things got interesting…

The day we were to receive a contract from the Bleacher Bar, we were told a larger event had been booked and they would no longer be able to accommodate us. So with the knowledge and help from our Boston office, we developed a Plan B. We secured Game On! restaurant and bar that also had access to the batting cages and could provide us with dinner. Plus, we could book the batting cages for less through Game On! rather than directly through Fenway Park. Yay!

About two weeks prior to the event, Game On! told us that Fenway would not allow them to use the batting cages the night of our event. A bummer for sure, but what can you do? Since we had already developed a fun baseball-themed game for the attendees to play to get to know us, missing out on the batting cages wasn't all that much of a setback.

Our RSVP date was the Thursday before the conference and I dutifully sent my headcount to the venues.  But on Friday, just before leaving for Boston, the phone rings. It's my contact at Fenway Park informing me that something has come up and he is going to have to cancel our event!!! The Vice President of the United States Joe Biden would be at Fenway and we would not be allowed into the park due to security. I start to laugh (he is joking, right?), but he informs me that a contract is not binding when the USVP is involved.

Luckily, after telling him there is absolutely no way we can reschedule for another date, we were able to work out a tour to start after our guests had some food and drinks and Biden had left the park. Though this is not what we wanted to do, it was the best option for our guests in such a limited time frame.

Believe it or not, despite cold weather, working around secret service agents and dodging some protestors outside of Fenway, we had a wonderful evening! The food was great and staff at Game On! were a pleasure to work with and very accommodating to our change in plans. The tour guides we had at Fenway Park were excellent and made the tour very informative, fun and comical (mainly by picking on us Yankee fans)!

Well I hope that you found the above information both helpful. I know I certainly learned a lot from the event. Below is contact info for the Hilton Boston, Game On! and our favorite Boston transportation company Beantown Trolley. If you would like any additional information please contact me.

Maureen Meany
Senior Sales Manager
Hilton Boston
89 Broad Street
Boston, MA
P: 617-348-1222
F: 617-348-1444
maureen_meany@hilton.com
www.hilton.com

Emily Gould
Manager
Game On!
82 Lansdowne St.
Boston, MA 02215
P: 617-351-7001
F: 617-351-7011
egould@lyonsgroup.com
http://gameonboston.com

Beantown Trolley
435 High Street
Randolph, MA 02368
P: 800-343-1328
info@brushhilltours.com
www.brushhilltours.com/sightseeing_tours/beantown_trolley.html

Thoughts, suggestions, comments? Drop me a line!

jbodenmann@mc-2.com

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